Creating a Teams Meeting for a Class, Lecture, Meeting, or Presentation

Owned by Zachary Lowe
Last updated: Jul 29, 2020 by Conner Burks
4 min read

Overview

A Microsoft Team meeting is an easy and convenient way to meet with your coworkers, your students, or even your classmates. They can even be recorded for later viewing! Teams Scheduling is built in to a few different areas of Microsoft Office. Here are the steps describing a few different ways that you can get these set up.

Scheduling within the Outlook Application

  1. Open the Outlook Calendar page.

  2. Select the “New Teams Meeting” option on the top ribbon. Alternatively you can select “New Appointment” and select “New Teams Meeting” in the appointment window that appears.

  3. Fill out the meeting form with the appropriate information and enter the email addresses of attendees you wish to invite. You can also create a Contact Group and send the invitation to it. Attendees do not have to sign in to join the meeting, but CSU Faculty, Staff, and Students are encouraged to sign in with their eName@colostate.edu and CSU password when joining a meeting. (Not your eName@rams.colostate.edu!)

Scheduling within the Outlook Application to invite Canvas course members with a Teams Meeting link

  1. Open the Outlook Calendar page.

  2. Select the “New Teams Meeting” option on the top ribbon. Alternatively you can select “New Appointment” and select “New Teams Meeting” in the appointment window that appears.

  3. Fill out the meeting form with the appropriate information and copy the hyperlink to the meeting. This link is what you will post in your Canvas course rather than inviting the entire class to the meeting from within Outlook.

  4. Paste the link in your Canvas course where it is accessible to your students. Attendees do not have to sign in to join the meeting, but CSU Faculty, Staff, and Students are encouraged to sign in with their eName@colostate.edu and CSU password when joining a meeting. (Not your eName@rams.colostate.edu!)

Scheduling on the Office 365 Web Portal

  1. Sign in to portal.office.com with your eName@colostate.edu and CSU password.

  2. Select the Outlook tile which is here on the Office 365 homepage.

  3. Select the calendar icon in the lower left hand corner of the Outlook web page.

  4. Select the “New Event” option in the top left corner of the Calendar page.

  5. Title the meeting and invite attendees either by email address or by inviting a previously created Contact Group.

  6. Select the “Add Online Meeting” option and select “Teams Meeting” from the drop down menu.

  7. Send the meeting invitation. Attendees do not have to sign in to join the meeting, but CSU Faculty, Staff, and Students are encouraged to sign in with their eName@colostate.edu and CSU password when joining a meeting. (Not your eName@rams.colostate.edu!)

Scheduling within the Microsoft Teams Application or Web Application

  1. Launch the Microsoft Teams Application on your computer, or launch Teams through the Office 365 web portal, and select the Calendar option on the left side of the application.

  2. Select the “+ New Meeting” button in the upper right hand corner of the screen.

  3. Title the meeting and invite attendees by email address. They will receive an email with a link to the meeting. Attendees do not have to sign in to join the meeting, but CSU Faculty, Staff, and Students are encouraged to sign in with their eName@colostate.edu and CSU password when joining a meeting. (Not your eName@rams.colostate.edu!)