Creating Contact Groups in Office 365 Outlook

Owned by Zachary Lowe
Last updated: Jul 29, 2020 by Conner Burks
2 min read

Overview

Contact groups can be used to send an email to multiple people easily without the need to enter their individual addresses in the “To” field every time an email or meeting invite is sent. This can be useful for emailing or inviting to meetings members of a class or groups of people you contact frequently.

If using a contact group for creating and inviting university faculty, staff, and students to a Microsoft Teams meeting, be sure to find and add those users from the Address Book under step 4. If another account is used, they will not automatically have access to the recording in Stream.

Instructions for Creating a Contact Group

  1. Open Outlook and click the People icon on the lower left corner.

  2. Select the “New Contact Group” in the upper left corner.

  3. Select the “Add Members” option on the top ribbon.

  4. Select “From Address Book” to search for users in the CSU address book. Select “New E-Mail Contact” to add a non-CSU email to the Contact Group. If using a contact group for creating and inviting university faculty, staff, and students to a Microsoft Teams meeting, be sure to find and add those users from the Address Book.

  5. You can use these to send out emails to multiple people at once or even to invite multiple people, such as a class, to a Microsoft Teams Meeting.

If you have questions not answered in this guide or need additional support, please contact the CHHS Helpdesk at chhshelpdesk@colostate.edu

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