(Admin) Auto-Scheduler

This article is for administrators only. It will help you understand how to use the Auto-Scheduler to generate and assign shifts based on lab operator availability.

Instructions

Once a semester has been created with lab hours set, lab operators can submit availability. When everyone’s availability has been submitted, you are ready to set the weekly shift schedule.

First, click on the Manage dropdown menu in the navigation bar, then select Labs.

Open

Check the boxes for all of the labs you’d like to use the auto-scheduler on.

Open

Then click on the Schedule dropdown menu in the navigation bar, then select Lab Schedules.

On that page, make sure the Semester/Break is correct. The individual lab it is showing does not matter. In this example, I’m going to create a schedule for the Spring 2020 semester.

On the top-right, click Auto Create Shifts.

There will be a delay while the computer generates different scenarios. You can run this as many times as you like, and each time you will be given 5 options to choose from. On each option you will see “Lab Coverage” number which indicates how much of the currently-selected lab’s open time is staffed, as well as an “Average Coverage” number that indicates the average coverage amount for all of the labs.

Once you’ve decided on the best arrangement, click Select Option # at the top right. After that, you can click Manage Schedule to make individual tweaks to the schedule yourself.